Free software for digitalization and management of electronic documents at official entities

Abstract

Taking into account the current regulations in Colombia about document management and best practices, a technological solution for digitization and document management in public sector entities was designed, following the Research Applied method. The solution includes the integration of two Web systems focused on free software. The first one, called FuidXel, is a development in PHP language, original of the present project, that includes a tool next to the client for digitization, and a Web application, next to the server, for the conformation of the document, that consists on libraries of tools for the treatment of images and PDF files. The second system is an enterprise content manager for managing electronic documents, called Alfresco. FuidXel integrates with Alfresco through CMIS protocol for the sending of PDF documents, made up of the product images of the digitization and management, information and traceability metadata.